Thank you for considering Jamestown Community College in your search.

About Jamestown Community College:

Jamestown Community College, a SUNY institution, is a comprehensive community college with degree granting campuses in Jamestown and Olean, New York. JCC is an innovative, open access institution that meets regional education needs by providing transfer degree programs, career programs, community service, developmental education, and training programs for business and industry. Guided by principles that emphasize student success and continuous improvement, JCC welcomes applications from qualified, enthusiastic candidates.

Position Description:

Temporary, part-time position, 20 hours/week, through summer 2025. The Assistant to the Vice President for Academic Affairs is directly responsible to the Academic VP of the college. The assistant provides support and coordination for various aspects of the operations of the Academic Affairs area and works closely with the Academic Deans, the Executive Assistant, and the Academic Affairs Specialists.

Essential Functions:

• Assists the Vice President of Academic Affairs.
  • • Provides oversight for the Faculty Development Fund process.
    • Assists with implementation of Assessment Days, Faculty Development Day, visiting scholars, and other special events.
    • Provides direct support to faculty standing committees and Academic Council.
    • Develops and implements surveys and other data gathering efforts on behalf of faculty committees.
    • Assists in the management of the Program Review process -- maintains the schedule, coordinates materials and meetings, maintains finalized documentation in document repository, assists directors and deans as requested.
    • Processes requisition forms, purchase orders, and invoices to business office.
    • Prepares minutes from a variety of meetings and performs a wide variety of other administrative, business management, and clerical operations related to office activities.
    • Maintains contact with faculty members and administration in matters pertaining to the VP of Academic Affairs’ office.
    • As needed and in concert with the Executive Assistant, supports routine functions for the efficient operation of the Office of Academic Affairs:
      • Schedules needed appointments
      • Arranges conferences
      • Reviews and routes correspondence (preparing responses when appropriate)
      • Receives calls or callers, and refers them to the proper offices
      • Answers requests for administrative information, and prepares office reports
    • Provides ongoing support as requested for a number of activities under the Executive Assistant’s purview, including:
      • Schedule production
      • Catalog production and edits
      • Curriculum change processes and implementation
      • Requests for information/details

• Support for honors program, PTK, prison education, etc., as requested
• Performs other such duties as may be assigned by the VP of Academic Affairs, Executive Assistant, or Faculty Governance Lead.
• Regular attendance.

Qualifications:

Required: Bachelor’s degree plus four (4) years of directly related experience; OR Associate’s degree plus six (6) years of directly related experience. Excellent administrative skills required, including ability to manage multiple tasks and priorities and handle administrative details and follow-up including research, correspondence, public relations, and event planning. High degree of maturity, ability to exercise professional judgment, and ability to work independently required. Strong interpersonal, communication, and analytical skills required. Must be skilled in electronic communication and Microsoft Office Suite, including word processing, list processing, spreadsheets, PowerPoint, Publisher, and other computer processes such as database management. Must have ability to learn and utilize proprietary software programs such as Banner.

Additional Information:

Salary: $27.00 - $30.00/hour, based upon experience. Excellent benefits package, including medical and dental insurance, paid vacation and sick leave, and NYS retirement.

Final candidates are subject to a pre-employment criminal background investigation.

Please note that Jamestown Community College does not sponsor H-1B Visas.

Application Instructions:

To be considered for this position, please complete the required online application and submit the following required documents, by clicking on the link below:

1. Resume.
2. Cover letter.
3. Transcripts (unofficial copies are acceptable at application but official transcripts will be required prior to appointment).
4. Names and contact information for three professional references.

You will receive an acknowledgement email from the system for this position. If you do not receive this confirmation email within 15 minutes of applying, please check your junk/spam folder. You can also log back in to view your submitted application from the Applications list. Click on FAQs for more details and step-by-step instructions.

Important: Do not use autofill to complete your application.

Review of applications will commence on March 31, 2025, and continue until position is filled.

Please contact humanresources@mail.sunyjcc.edu with any questions or concerns.

JCC Non-discrimination Notice

Jamestown Community College does not discriminate and will make all decisions regarding admission and the entire educational process of its students, and recruitment, hiring, promotion, and other terms and conditions of employment without discrimination on the basis of sex, gender (including sexual harassment, gender harassment, and harassment due to pregnancy, childbirth, breastfeeding, and related conditions), gender identity, gender expression, gender non-conformity, sexual orientation, marital or domestic partner status, race, creed, color, national origin, ancestry, religion, physical or mental disability, medical condition, genetic information of an individual or family member of the individual, requesting an accommodation, veteran or military status, family care status, requesting or taking pregnancy, parental or disability leave, age, or any other characteristic protected by federal, state or local law, or regulation. All such discrimination and harassment is unlawful and will not be tolerated by JCC.

If any faculty, staff, employee, or any job applicant believes they have been­­­­­­­­­­­­­­­­ subject to discrimination or harassment during any phase of the recruitment process or in the workplace, they may file a complaint under JCC's Human Right and Affirmative Action Policy. For these purposes, any incident should be reported to one of JCC's Civil Rights Compliance Coordinators. The name(s) and title(s) of the designated Civil Rights Compliance Coordinator(s)/Officer(s) and their complete contact information are available at sunyjcc.edu/nondiscrimination.